All Policies and Procedures Breadcrumb Academic Affairs University Policies and Procedures All Procedures Section Menu Academic Affairs All Procedures Academic Policies Educational Accommodations for Pregnant Students Distance Education and Off-Campus Instructional Sites at UTC Post Tenure Review Update Administration and Operations Interim COVID-19-Related Policies Accessible Disability Parking Policy Procedure for Administrative Closings/Suspension of Operations Event Alcohol Service and Use Policy Facilities Use Policy Faculty Policies and Procedures Finance Human Resources Employee Academic Misconduct Involving Students Information Technology Research and Intellectual Property Safety and Environmental Health Smoke-Free Campus Policy Student Life General Student Grievance (Complaint) Procedure Policy on Admission of Student Applicants with Criminal or Disciplinary History Chalking Policy Mandatory Threat Assessment of Students Parental Notification Policy Student Suicide Prevention, Intervention, and Postvention Policy Policy Name Version Academic Advising, freshmen Academic Calendar Academic Common Market Academic Dismissal, Graduate 2015-2016 Academic Dismissal, Undergraduate 2015-2016 Academic Disputes 2/1/2006 Academic Forgiveness 2015-2016 Academic Forgiveness Form Academic Freedom, Responsibility and Tenure, Policies Governing 3/16/2006 Academic Majors Academic Majors and Minors, Declaring 2015-2016 Academic Minors Academic Probation, Graduate 2015-2016 Academic Probation, Undergraduate 2015-2016 Academic Program Development 2/25/2009 Academic Program Discontinuance 2/27/2009 Academic Standing, Undergraduate 2015-2016 Academic Suspension 2015-2016 Accelerated Graduate Program, G Catalog 2015-2016 Accelerated Graduate Program, UG Catalog 2015-2016 Acceptable Use Of Information Technology Resources Acceptable Use Of Information Technology Resources, BOT 3/11/2015 Accessibility Resources for Faculty 2015 Accessible Disability Parking Policy June 2017 Accessible Technology Initiative Policy Feb 2014 Accessible Technology Initiative Webpage 6/17/2015 Accounts Receivable 6/17/2015 Active Shooter and Hostage Situations Acts of Violence Adaptive Technology Adjunct Faculty Evaluation Adjunct Faculty Orientation 2015 Admission of Student Applicants with Criminal or Disciplinary History, Policy on 8/1/2019 Admission Requirements, Adult Students Admission Requirements, Freshmen Admission Requirements, Graduate School 2015-2016 Admission Requirements, International Students Admission Requirements, UG Readmission Admission Requirements, Readmission (post-baccalaureate) Admission Requirements, Transfer Students Admission Requirements, Transient Students Administrative Closings 2/1/2014 Advance Payment To Vendors 9/1/2008 Advisement AED's Jan 2014 Alcohol and Drug Policy, Faculty Handbook 6/18/1998 Alcohol and Drug Policy 2014-2015 Alcohol and Drug Policy Handbook 2016-17 Animal Care and Use Committee Animal Procurement and Use Nov 2013 Annual Leave Annual Leave (Vacation), BOT 2/1/2014 Appointment, Evaluation, Promotion, Tenure & Review for Tenure 2/1/2006 Approvals (Fiscal) 12/1/2003 Approvals of Student Fees 2/26/2015 Aquatic and Recreation Center ARC Membership ARC Pool Rentals Articulation Agreements (Transfer Coursework) Athletic Event Student Tickets Handbook 2016-17 Attendance (Employee) 7/1/1985 Attendance Guidelines for Military Attendance, Undergraduate 2015-2016 Banners on Campus, UC Commons Behavioral Intervention Team Benefit In The Event Of An Employee Death 1/1/2001 Benefits and Leaves of Absence Bicycle Registration Biological Safety 9/1/2005 Blackboard (UTC Learn) Board of Trustees Policies Bomb Threat Budgeting Current Unrestricted Funds 5/1/2015 Budgets 5/1/2015 Building Modifications Campus Bookstore Purchases 11/4/2013 Campus Police Forms Campus Recreation Policies Candidacy Form 2015-2016 Candidacy, Admission to 2015-2016 Candidacy, Application for 2/5/2011 Capital Outlay 11/1/2014 Cash Shortages And Property Losses 10/1/2014 Catalog effective dates, Graduate 2015-2016 Catalog effective dates, Undergraduate 2015-2016 Cellular Telephones And Other Wireless Communication Devices 7/1/2011 Center for Academic Support and Advisement Chemical Hygiene Plan - OSHA Compliance Chemical Release/Spill Class Overrides Clear Paths CLEP (College Level Examination Program) 2015-2016 Clery Act Closed Classes Code of Business Ethics, Sponsored Projects 11/1/2014 Code of Conduct (Employee) 7/1/2012 Code of Conduct (Student) Handbook 2016-17 Code of Ethics for Appointed Trustees 10/9/2009 Collection Of Debts Owed To The University (Employee) 7/1/1998 Commencement Information Commencement Participation - Student Compensated Outside Services 2/25/1994 Compensation and Payroll Compensation Philosophy 3/31/2011 Computer Purchases for UTC Computing Resource Use Policy Confidentiality (FERPA) Confidentiality, Walker Center Confined Space Entry Procedure 5/10/2012 Conflict of Interest Policy for Trustees 6/17/1992 Conflict Of Interests 8/24/2012 Consenting Romantic or Sexual Relationships 2/1/2006 Continuation Standards, Graduate 2015-2016 Continuation Standards, Undergraduate 2015-2016 Continuous Service Credit 7/1/2006 Contracts 6/1/2015 Contracts - Award Contracts and Subawards Copyright Information Co-Requisites 2015-2016 Correspondence Work (PLA) 2015-2016 Course fees Course Repeat and Replacement, Undergraduate 2015-2016 Course Scheduling 9/26/2013 Course Substitution for Disability April 2009 Course Syllabus Content 9/15/2014 Court Leave 5/5/2015 Creating and/or Modifying Vendor Information 4/1/2014 Credit Card Processing 3/1/2014 Crime Statistics Handbook and Policies 2014-2015 Curriculum and New Program Proposal Protocols 2/25/2009 Custody of Third-party Funds 1/2/2013 Dean's List 2015-2016 Deferred Compensation 7/1/2007 Degree Verification Degree Works (Faculty and Staff Training) Departmental Bylaws Departmental Honors Destruction of Educational Records Developmental Leave 11/17/2006 Directory Information Disability Accommodations & Services Request Disability Documentation Guidelines Disability Services Registration Disciplinary Action 7/1/2005 Disposition Of Gift Personal Property 8/8/2013 Distance Learning & Off- Campus Instructional Sites 11/30/2016 Diversity and Equal Opportunity, Statement of Commitment to 12/11/2001 Dropping, Adding, or Withdrawing from Classes Drug-Free Campus and Workplace 1/1/1996 Duplication And Distribution Of Instructional Materials Prepared By Faculty 7/15/1992 Editorial Guide for UTC Educational Accommodations for Pregnant Students, Policy On 4/27/2017 Educational Assistance (Fee Waiver) 9/1/2004 Educational Assistance (Student Fee Discount) For Spouses And Dependent Children Of Employees 5/5/2005 Educational Leave 12/1/2005 Electronic Mail Policy 7/14/2000 Electronic Materials, Guidelines in Promotion and Tenure 2007 Elevator Entrapment Email, Campus Emergency Management Emergency Management, BOT 5/24/2011 Emeritus Status 6/18/1988 Employee Academic Misconduct Involving Students 4/27/17 Employee Gift Acceptance Policy 9/1/2014 Employee Relations Advisory Organization 7/1/1998 Employee Services Between The University, Board Of Regents Institutions, And State Agencies 5/29/2013 Employment Of Minors 7/1/1992 Employment Of Relatives 7/1/1999 Employment Of University And State Of Tennessee Retired Employees 7/1/2005 Employment Of University Employees By Other University Personnel Employment Status 2/1/2014 Enrollment Verification/Status Environmental Compliance Environmental Health and Safety Records 4/29/2013 Environmental Protection, UTC Equal Employment Opportunity, Affirmative Action, And Diversity 6/13/2008 Equipment 3/23/2015 Evaluation of Faculty 2/1/2006 Event Alcohol Service and Use Policy 8/01/2017 Exception to Withdrawal Deadline Exit Exam, Senior Exit Interviews 7/1/1996 Facilities & Grounds Usage Form Aug 2014 Facilities Use Policy April 2016 Faculty and Staff Appointments 2/1/2006 Faculty Bylaws Oct 2013 Faculty Credentials Dec 2006 Faculty Development Grants 11/17/2006 Faculty Development Opportunities Faculty Governance and Organization Oct 2013 Faculty Handbook Faculty Handbook Revisions, Policies (BOT) 6/18/1992 Faculty Leaves of Absence 11/17/2006 Faculty Responsibilities 2/1/2006 Faculty Rights 6/18/1998 Faculty Rights of Appeal, Evaluations 2/1/2006 Faculty Rights of Appeal, through administrative channels 6/18/1998 Family and Medical Leave Family and Medical Leave, BOT 5/1/2015 Family Educational Rights & Privacy Act (FERPA) Federal Lobbying Activities 7/1/2014 Fees Current year FERPA Final Exams Schedule Financial Aid Eligibility Fire First Aid/Medical Treatment, UTC Flex-Year Positions 7/1/1989 Fraud, Waste, And Abuse 7/1/2006 Fringe Benefits Provided to Employees 9/1/2014 Funeral And Bereavement Leave 2/1/2014 Garnishments 8/1/1997 General Education at UTC General Education Petitions Form General Education Requirements 2015-2016 General Student Grievance (Complaint) Procedure Jan 2021 Gift Cards 9/1/2014 Gifts 9/1/2014 Good Academic Standing, Undergraduate 2015-2016 Grade Appeal Procedure, Undergraduate Handbook 2016-17 Grade Appeals Form, Graduate Nov 2005 Grade Appeals, Graduate 2016-2017 Grade Appeals, Undergraduate (Faculty Handbook) Grade Appeals, Undergraduate Grade Change Deadline 12/19/2014 Grade Change Training Grade Changes Grade Point Average, Graduate 2015-2016 Grade Point Average, Lottery (TELS) Grade Point Average Calculation Grades, Undergraduate 2015-2016 Grading Policies, Graduate 2015-2016 Grading Policies, Undergraduate 2015-2016 Graduate Council Graduate Faculty Graduate Petitions 2015-2016 Graduate Petitions Form 3/12/2013 Graduate School Policies 2015-2016 Graduate Tuition Waiver for Employees, Taxability of 7/15/2013 Graduation Application Instructions, Graduate Graduation Application Instructions, Undergraduate Graduation Requirements for a Bachelor's Degree 2015-2016 Graduation, General Grants - Partnership Policies and Procedures Graphic Guidelines Grievances (Employee) 11/1/2001 Group Insurance Group Insurance, BOT 1/1/1998 Hazardous Communication Program, Forms Hazardous Material Safety 2/1/2005 Hazardous Materials, Shipping Dangerous Goods/ Hazardous Waste Disposal Procedures Heritage Plaza Use Nov 2013 High School Deficiencies High Winds or Tornado HIPAA Privacy Rule May 2013 HIPAA Re-designation and General Policy 6/1/2015 Holds Holidays (BOT) 2/1/2014 Honor Code and Honor Court, Faculty Handbook 2/1/2006 Honor Code and Honor Court Honor Code and Honor Court, Student Handbook Handbook 2016-17 Honor Code Pledge Handbook 2016-17 Honor Code Violation Report Honorary Degrees, Policy on Awarding 10/25/2002 Honors Categories for Graduation Honors Programs Hot Work, OSHA Housing Housing for Senior-level Administrators 6/24/2005 Human Resources Development, BOT 1/1/2005 Human Resources Development, Training 2005 Immunizations Implementation of the Patient Protection and Affordable Care Act 11/1/2014 Inclement Weather Incomplete Grade Extension, Graduate 2015-2016 Incomplete Grade, Undergraduate 2015-2016 Independent Contractors 4/1/2014 Indicia Licensing, Promotions, and Sponsorships 5/5/2014 Infectious Disease Control Program Information And Computer System Classification 6/18/2015 Information Security Policies, UTC Information Security Program Creation, Implementation, and Maintenance 10/1/2014 Information Technology Resources and Services Informed Consent Injury or Illness Institutional Review Board Insurance (Workers' Compensation, General Liability, Automobile Accident Claims, And Property) 6/1/2004 Insurance Information Intellectual Property 6/19/2003 Interim Suspension Handbook 2016-17 Internal Transfers 5/1/2003 International Programs International Travel Policy for Faculty, Staff and Scholars (Students) Internet, Connecting to the Ionizing Radiation Safety 4/29/2013 Key Policy Lab Fees Laser Safety 4/29/2013 Latin honors Lease Of Real Property By Or To The University 4/1/1990 Leave Of Absence, faculty 11/17/2006 Leave Of Absence, staff 12/1/2005 Leave Transfer Between the University and State Agencies 2/1/1998 Legislative Proposals and Funding Requests to the General Assembly, Process for Submitting 10/3/2014 Library privileges and access Library Procedures, Other Licensing Logos, Public Use Longevity Pay 7/1/2013 Maclellan Gymnasium Maximum hours per term, Graduate Maximum hours per term, Undergraduate Medical Records for Animals Used in Research and Teaching Memberships and Subscriptions 3/15/2004 Military Leave 7/1/2007 Minors in Laboratories and Shops 4/29/2013 Minors on Campus 1/1/2014 Minors on Campus, BOT 1/1/2014 Misconduct in Research and Service, Policy on 10/28/2005 MocsCard MocsPrint Moving Allowance 9/1/2014 Moving Guidelines (on campus) MyMocsDegree Training Naming of Facilities and Other Assets of the University of Tennessee, Policy on the 10/22/2010 New Academic Program Proposals 2/25/2009 New Faculty Orientation Information Current year Non-Sexist Language Non-tenure-track Faculty 2/1/2006 Notification of Policies Regarding Unlawful Discrimination, including Sexual Harassment 2/1/1994 NR Grades, Undergraduate Online Programs Operating Policy and Procedure System 4/13/2015 Organizational Chart OSHA Compliance Outdoor Equipment Rental Outdoor Event Scheduling Nov 2013 Overrides, Registration Overtime Compensation 7/1/2013 Parking Partnerships and Sponsored Programs Part-time Faculty Appointments 2/1/2006 Password Change Password Composition Patents, Copyrights, and Other Intellectual Property 6/19/2003 Pay Rates 7/1/2013 Pay Statements, Online Paying Contractors 3/15/2004 Peer-to-Peer File Sharing Per diem rates 7/1/2014 Performance Reviews for Regular Staff Employees 1/1/2014 Permanent Residency Policy Personal Leave 2/1/2014 Personal Protective Equipment Personnel Files And Release Of Information 1/1/2000 Pet Policy Petitions Form, Graduate Petitions, Undergraduate 2015-2016 Petty Cash 6/1/2015 Phones and Voicemail Policies Governing Academic Freedom Responsibility and Tenure 3/16/2006 Policy Statement on Presidential Performance Reviews 2/27/2014 Pool Rentals Posthumous Degree 2010 Posthumous Grade 2010 Post-Retirement Service Program 4/1/2005 Powerpoint Templates Pre-requisites Presidential Performance Reviews, Policy Statement on 2/27/2014 Prior Learning Assessment Credit, Catalog 2015-2016 Prior Learning Assessment Credit, Webpage May 2015 Probationary Period, Faculty 2/1/2006 Probationary Period, Staff 9/1/2002 Regional Tuition Credit (discount) Regional Tuition Credit, Graduate Form Registration FAQs Registration Holds Registration Information Registration Instructions Registration Limits, Graduate Registration Limits, Undergraduate Registration Overrides Registration Process Repeated Courses, Graduate 2015-2016 Repeating Courses, Undergraduate 2015-2016 Reporting a Crime Reporting Safety And Health Concerns 2/1/2004 Reports on Discretionary Spending for Senior-level Administrators 11/17/2014 Residence Hall Policies Residency Requirements, Graduation, Undergraduate 2015-2016 Residency Status 8/12/1986 Respiratory Protection Program Responsibility for Curriculum Oct 2013 Responsibility for Curriculum, Faculty Handbook 7/17/2014 Restoration of Force 5/1/2015 Retirement Plans Retirement Plans, BOT 2/1/2014 Retirement Receptions 10/1/2013 Revision of the Faculty Handbook (Bylaws) Oct 2013 S/NC Grading System, Graduate 2015-2016 S/NC Grading System, Undergraduate 2015-2016 Sabbaticals 11/17/2006 Safe Zone Safety Safety And Environmental Health Program 4/29/2013 Safety And Environmental Health Responsibilities 4/29/2013 Safety Committee 4/29/2013 Safety Services and Resources Safety Training 5/1/2014 Salary Increase For Passing Certified Professional Secretary Examination 7/1/2013 Satisfactory Academic Progress (FA) Fall 2013 Scheduling of General Instructional Space 9/26/2013 Second Bachelor's Degree 2015-2016 Second Majors 2015-2016 Secure Network Infrastructure 3/11/2015 Security Awareness, Training, and Education Security Incident, Reporting, and Response Service and Recharge Centers 7/1/2006 Sexist Language Sexual Harassment 2015 Sexual Harassment, Faculty Handbook 6/18/1998 Sexual Harassment, BOT 2/1/1994 Sexual Misconduct, Relationship Violence and Stalking, Policy on January 2017 Sexual Offense Reporting 2/1/1994 Shipping Dangerous Goods/Hazardous Materials Sick Leave 2/1/2014 Sick Leave Bank Sick Leave Bank, BOT 7/1/2009 Sick Leave Transfer Between University Employees 9/1/2014 Sidewalk Chalking Policy April 2016 Small and Minority-Owned Business Program Smoke Free Campus Policy 1/1/2019 Social Media Policy Social Security Benefits 7/1/2005 Software for Faculty and Staff Software for Students Space Management Sponsored Projects 12/26/2014 Sponsored Projects - Code of Business Ethics 11/1/2014 Sponsored Projects - Cost Sharing 3/1/2015 Sponsored Projects - Cost Transfers 6/1/2015 Sponsored Projects - Distinguishing Direct and Indirect costs 1/20/2015 Sponsored Projects - Effort Certification 12/26/2014 Sponsored Projects - Federal Salary Rate Limitation 4/1/2015 Sponsored Projects - Program Income 5/1/2015 Sponsored Projects - Subaward Origination and Subrecipient Monitoring 12/1/2014 Statement of Commitment to Diversity and Equal Opportunity 12/11/2001 Stationery April 2015 Student Basketball Tickets Handbook 2016-17 Student Classification, Undergraduate 2015-2016 Student Complaints Student Advocacy & Support Student Fees Current year Student Football Tickets Handbook 2016-17 Student in Distress Student Payments (Non-Employment Related) 8/1/2014 Student Programs and Services Fee, Policy on 6/19/2014 Student Records Student Rights and Responsibilities Handbook 2016-17 Students with Disabilities Substantive Change (SACS) Substantive change Guidelines Nov 2009 Summer Fellowships Supplemental Pay Practices 7/1/2013 Surplus Property 2/1/2014 Suspicious Mail/Packages/Bags Tax Exempt Bonds 6/1/2015 Taxability of Graduate Tuition Waiver for Employees 7/15/2013 Tech Support for Students, Faculty, and Staff Technology in the Residence Halls TELS grade point average Tennessee Transfer Pathways (TTP) Tenure, BOT 3/16/2006 Termination Of Employment 2/1/1998 Time Off To Vote 5/15/1980 Title IX Title Lists 9/1/2004 Tornado, High Winds or Transfer Credit, Graduate 2015-2016 Transfer Credit, Undergraduate Transfer Credit, Undergraduate Catalog 2015-2016 Transfer Equivalency Charts, Frequent Institutions Transfer Equivalency, Coursework Transfer policies Transient Students 2015-2016 Travel 7/1/2014 Travel (International Limitations) Travel Policies Travel, Policy Statement on 10/9/2009 TTP Tuition Discount, Employee, Form 2003 Tuition Discounts for Spouses and Dependents, Form 2003 Tuition Installment Payment Plan (TIPP) Fall 2015 Tutoring and Supplemental Instruction Unclaimed Property 1/1/2010 Undergraduate Grade Appeal Process Undergraduate Petitions 2015-2016 University Aircraft 1/30/2004 University Center Digital Message Board May 2013 University Center Lobby Tables May 2013 University Center Use Aug 2007 University Committee Membership Oct 2013 University Fiscal Policy, General Statement 5/15/2004 University Honors University Policies, Compliance with University Vehicles, Use of 11/1/2010 University Web Page Policies Unrelated Business Taxable Income (UBTI) 1/1/2010 Unsafe Conditions, Report Use of University Property by Non-Affiliated Persons UTC Alert UTC Learn Vans, 15 passenger Vending and Solicitation on the University Campus 8/1/2014 Veterans Affairs, Records Office Veterans Affairs, Student Development Victim's Rights (Sexual Offense) Violence, Acts of Waitlist (for courses) Weapons Web Pages Wireless Access Wireless Networks at UTC Withdrawal from Classes, Graduate 2015-2016 Withdrawal from Classes, Undergraduate 2015-2016 Withdrawal, Exception to Deadline Form Withdrawing from the University, Undergraduate Work Requests Work Schedules 7/1/2013 Workers' Compensation Insurance 6/1/2004 Tags Academic Affairs Policies and Procedures